As any recruiter or HR expert might tell you, 1 of the main factors you should make with any brand-new recruitment development is the connection with the choice. Process automation is awesome, however first you must receive good, qualified applicants to apply for your positions. And it all begins with having a robust, smooth plus easy-to-use online application task.
Weve worked with hundreds of firms for their online career site, job board plus online application. We moreover speak with applicants that are applying about these websites, so we listen first-hand the techniques that they can receive frustrated plus tripped upwards. The following are a few of the suggestions for a awesome online application task.
Brand your job site to match your website
The very first thing a choice might notice when they hit your job portal is the entire feel of the site. Having your company name plus logo is a superb begin, however actually better is having a site that matches your main websites shape plus navigation, to give a consistent, expert impression to the choice.
For example, here are a few live samples of customer job websites that we think give a consistent, clean brand image to the candidate:
- cPanels Employment Site
- Bright Automotives Employment Site
- Didlakes Employment Site
- Peak Vistas Employment Site
Keep in your mind that having an job site that matches your webpage doesnt need that your existing webpage administrator create the site. Many third-party methods for job websites are able to create a “skin” that matches the webpage, so it might come consistent to the choice besides the fact that its operating about a different system.
Make sure your job info is up-to-date plus complete
You like to be sure the list of jobs plus job descriptions about your site are complete plus up-to-date. One of the main benefits of an job site is help choice self-service so they are not phoning upwards your company to ask regarding your jobs. But if you have out-of-date jobs about your site or dont supply all the information of your jobs, you are absent 1 of the main benefits of an job site.
Having a good applicant monitoring system is an excellent approach to be sure the info about your job site stays up-to-date plus complete. If you post a new job you can easily push it automatically to your job site. Likewise, should you modify the facts of a job or close a job, the change will be created automatically inside real-time. This sure beats being forced to submit a request to your site administrator to update website each time your jobs change.
Decide how much you want to ask of applicants when they apply
When creating your online application you should consider the amount of areas youll ask the choice to fill out inside prescribe to apply. Many organizations just request basic contact info Name, Address, Phone, Email as well as a Resume, while some will ask the choice to fill out a complete Employment Application with individual sections for Personal Information, Education, Employment History, References, etc. Still people might request standard contact info and ask some job-specific screening concerns.
There is no proper or wrong size for internet application, however you must weigh the trade-offs. In general, the more areas you may well ask inside internet form, the less folks youll have complete the form. However, it is often advantageous to gather all of the info you require inside your hiring task up-front, instead of being forced to request it afterwards inside the process. Also, many companies, such as those below OFCCP regulation, must examine each application plus document the examine, so it can be advantageous to restrict applications to only those many serious applicants.
Keep the application simple
Many types found on the web these days, particularly those designed by you internet designers, tend to be a bit “too clever”. Developers have this nasty habit of struggling to make use of every development at their disposal, actually if it doesnt boost the users experience. You like to project a contemporary image to your applicants, however should you try to make your application too fancy it makes it hard for the choice to fill out.
For example, scripts plus animations during the application will look cool however will buy inside the way of the standard task of completing the areas. This is especially true of longer applications such as a complete job application. Internet development was built with a easy, however robust approach to capture information from types, and quite often really sticking to these internet specifications might cause the many usable types.
Any website must remember users are coming from several surroundings plus browsers, that is actually more reason to keep the application simple plus stick to specifications. The animation where the screen scrolls up plus prompts the user to fill out a missing field will look wonderful about your browser, however someone about another old? browser will think it is prevents them from finishing the application. Better to really do the validation when the user clicks Submit plus return with a prompt for any missing information.
Dont boost the risk for choice re-enter data
Theres nothing more frustrating than being asked to fill out concerns inside a credit card applicatoin task that youve actually answered someplace more. As an example, you provide your Contact Information when you register with all the system, however when you go to apply to a job the system asks anyone to fill it away again. Or a whole lot worse is when you apply for 1 job, then go plus apply for a next job as well as the system asks anyone to fill out the complete application again.
A good application system must be able to protect an applicants info plus re-use it afterwards inside the process to avoid duplicate or copy! data entry.
Be cautious of information loss resulting from timeouts plus lost sessions
Actually, there is anything more frustrating than being forced to enter information youve actually entered someplace more, and therefore is having the information youve invested so long entering suddenly lost. Weve all had the connection with completing a form, entering a comment or producing an email, and clicking Submit and then lose the information completely. Sometimes a person might take the time to enter the info again, however more they might really leave inside frustration.
The standard culprit inside these instances is system timeouts plus lost sessions inside your application system. As an example, if your choice has the Apply page upwards plus partially filled out, then is called away from her computer suddenly, when she returns to Submit the application she will discover that her session with all the system has timed away as well as the information she joined about past pages is lost.
Most good application systems is designed to avoid this sort of information loss, however you must surely test it away. For a easy test, really begin a credit card applicatoin plus go half-way from, then leave the screen upwards over night plus each morning try to submit. If the page returns with a “Your session has ended” message plus you cant return to your information, there is session timeout problem plus theres a good chance it might affect your applicants.
Single page or several page?
When creating your online application you need to determine whether you want to have all areas about a single page, with all the Submit switch at the lower, or broken upwards into several pages with Next plus Back buttons. There are advantages to either way, however you must consider the trade-offs:
Single Page Application:
- Allows the choice to see everything they are being asked to submit and so see whether they have time to complete it inside this sitting
- Keeps the application task simple less mobile parts
- Prevents information loss considering all info is submitted at once, instead of kept inside session memory see session timeout problem above
Multiple Page Application:
- For surprisingly long applications, busting it upwards into several pages makes it not seem as long to the candidate
- The system will validate the info page by page plus provide more immediate feedback, instead of at the same time at the end
- You will use concerns about past pages to trigger logic about later pages i.e. skip questions, although this may make developing the application quite a bit more complex
For many situations we like single-page applications due to the simplicity plus ease-of-use. But either way will be used successfully.
Provide confirmation plus info about next steps
Finally, after the choice has submitted their application you should give a confirmation message that the application was received. Along with a general confirmation message, you might moreover like to consider providing some extra info to assist the choice know the next steps inside the process Online Job applications . For example:
- If you are sending email correspondence from a central email address i.e. “email@example.com”, you can easily ask the choice to add this email address for their address book / white list so your emails arent unintentionally caught as spam.
- Tell the user when they should anticipate to hear from you, for example, “You will examine all applications within 2 months.”
- Tell the user the next step to anticipate inside the process, such as a telephone screen or skills assessment test.
- If you dont want the choice to call anyone to ask regarding the status of their application, you should possibly inform them so
Moving from a manual application task to a online task has the potential to drastically boost your hiring workflow plus provide a awesome 1st impression to your applicants. But you should be sure that the procedure you put in place isnt going to cause frustration by your internal users OR applicants.